Question 1

What kinds of events does EventAssets work for?

Accepted Answer

Any gathering. Weddings, birthdays and parties, private celebrations and corporate events all work the same way, with an event page, a QR code and a shared gallery.

Question 2

Do my guests need to create an account to upload photos?

Accepted Answer

No. Only the event organiser needs an account. Guests simply open your link or scan the QR code and can upload right away — no signup and no app required.

Question 3

Does this replace a professional photographer?

Accepted Answer

No. EventAssets complements professional photography by gathering candid guest perspectives, short videos and moments your photographer may not be there to capture.

Question 4

Who can see my event and its gallery?

Accepted Answer

Only the people you share it with. EventAssets uses an unlisted link or QR code instead of a public directory or password, so nobody can find your event unless you send it to them.

Question 5

Is EventAssets available in my language?

Accepted Answer

Yes. The site and every event page are available in English, German, French, Spanish and Italian, and automatically match your visitors’ browser language.

Question 6

How much does EventAssets cost?

Accepted Answer

A one-time fee of €25 per event. With code EVENTASSETS20 you pay just €20 — no subscription, ever.

Question 7

Can I try EventAssets before paying?

Accepted Answer

Yes. Create an event completely free with no payment details required. Free events use the same unique share link or QR code as paid events, so anyone you share it with can upload and view the gallery right away. The only limit is 50 files and 500 MB of storage. A one-time payment removes all limits.

Question 8

Is it really one-time, or will I be billed again?

Accepted Answer

It’s a single payment per event. There are no recurring charges, no monthly or annual plans, and nothing renews automatically.

Question 9

Is there a limit on guests or photos?

Accepted Answer

Not on paid events — guests, uploads and storage are unlimited. Free events can collect up to 50 files within 500 MB, enough to try the full experience before committing.

Question 10

Are there any hidden per-guest or storage fees?

Accepted Answer

No. Guests and storage are unlimited and already included in the price. Invite everyone and collect as many photos and videos as you like, all in full original quality.

Question 11

When do my upload and gallery windows actually start?

Accepted Answer

On your event date — or a custom date you choose — never your purchase date, so you can buy early without losing a single day of your upload or gallery window.

Question 12

Do my guests need to download an app?

Accepted Answer

No. Guests just open your link or scan your QR code and can upload right away — nothing to install.

Question 13

How long can guests upload, and how long does the gallery stay online?

Accepted Answer

Guests can upload for 3 months after your event, and the gallery itself stays online and shareable for 1 year.

Question 14

Can I control what appears in the gallery?

Accepted Answer

Yes. Built-in moderation lets you review and remove any upload before or after it appears, so the gallery always reflects what you want guests to see.

Question 15

Can I download all the photos and videos at once?

Accepted Answer

Yes. As the event owner, you can request a ZIP download of your entire gallery in full original quality at any time — perfect for keeping a complete backup. Each download stays available for 3 days, and you can request a new one anytime after that.

Question 16

Where can I share the QR code and link?

Accepted Answer

Add the QR code to invitations, table cards, signs or other printed material, and share the same link digitally. Guests scan the code or open the link to upload from their browser.

Question 17

How can guests who couldn’t attend see the photos?

Accepted Answer

Share the unlisted gallery link whenever you’re ready. Anyone with it can browse the photos and videos during the 1-year gallery window.

Question 18

Can I play a slideshow of the gallery at my event?

Accepted Answer

Yes. Guests can start a full-screen slideshow of the gallery straight from the event page. It cycles through photos and videos automatically and picks up new uploads as they arrive, which works great on a TV or screen at the venue.

Question 19

Is budget tracking included for free?

Accepted Answer

Yes. It’s built into every event, free or paid, at no extra cost — create as many budgets and line items as you need.

Question 20

Can I split my spending into separate budgets?

Accepted Answer

Yes. Create as many budgets as you need and use them for areas like venue, catering, or anything else that makes planning easier.

Question 21

Can I compare what I planned to spend with what I actually spent?

Accepted Answer

Yes. Add a planned amount and, when you have it, the actual amount for each line item. EventAssets shows both totals and highlights when spending goes over budget.

Question 22

Can I set due dates and mark expenses as paid?

Accepted Answer

Yes. Set a due date on any line item — upcoming and overdue payments are highlighted automatically — and mark items as paid with a single tap once they’re settled.

Question 23

Can I add notes to an expense?

Accepted Answer

Yes. Add notes to any line item to keep details such as supplier information, payment instructions, or reminders with the cost.

Question 24

Can I edit or reorder my budgets and expenses?

Accepted Answer

Yes. Rename, edit, or remove budgets and line items whenever you need, then drag them into the order that works best for you.

Question 25

When will Guestbook be available?

Accepted Answer

Guestbook is coming to EventAssets later this year.

Question 26

When will Playlist be available?

Accepted Answer

Playlist is coming to EventAssets later this year.

Question 27

When will Seating Chart be available?

Accepted Answer

Seating Chart is coming to EventAssets later this year.

Question 28

When will RSVP be available?

Accepted Answer

RSVP is coming to EventAssets later this year.

Everything you need to know, clearly organised

General

Pricing

Media Sharing

Budgeting

Guestbook

Playlist

Seating Chart

RSVP

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