What EventPics does well
EventPics, from Austria, keeps the step for guests small. They scan the QR code on a table card or open the link and upload in the browser, without an account; guests who prefer an app get one for iPhone and Android, where uploads carry on in the background. Photos and videos stay in original quality, and hosts decide per album who may view, upload and download, with separate access codes for, say, all guests and the family.
Much of it comes with every plan, the free one included: approval of uploads before they appear, albums within the event, a live slideshow on a TV or projector, a ZIP download of the whole gallery, printable cards for a photo challenge and table cards with your QR code. Every upload can also be copied to your own Google Drive as it arrives, and a highlight video is cut from the album afterwards.
The guest pages come in more languages than EventAssets offers, which matters at an international wedding where not everyone reads the language of the hosts. The free plan holds more than the free plan of EventAssets does, for an event phase of a few weeks, with a reminder to download everything before it ends. And one Premium subscription covers any number of events, with no expiry date for as long as it runs: a model that suits a club, a team or a family that gathers often.
Where EventAssets offers more
EventAssets starts before the photos. Each event has its own page with the schedule, the location on a map and what guests should know, and the same page collects the replies: guests find their name, answer for their whole party, plus-ones and children included, and fill in your questions before a deadline you set. The guest list feeds the seating chart, where you place tables and seat parties together, and guests later look up their table on the same page. Budgets with line items, planned and actual amounts sit beside it.
The guestbook takes written messages and voice recordings made in the browser, signed with a name from the guest list or left anonymous, and you can review the entries before they appear. In the gallery, guests react to photos and videos and comment on them, so the conversation of the evening stays beside its pictures. Uploads can wait for your approval, albums keep the ceremony and the party apart, and you download everything as a ZIP file. Hosts run all of it from the web or from the apps for iPhone and Android.
Storage by subscription, or one payment per event
The core difference is how each one is paid for and what it holds. EventPics sells storage for photos and videos: the free plan runs for an event phase of a few weeks, and Premium keeps events online for as long as the monthly or yearly subscription runs. EventAssets sells an event: the free plan already includes the event page, RSVP, the seating chart, budgets and the guestbook, and one payment lifts its caps on photos, videos, storage and voice recordings, with nothing that renews.
Neither model fits every host. If you are planning one wedding or one birthday, compare what that single event costs with each provider and how long the photos should stay online afterwards. If you gather people every few weeks and want all those albums in one place, a subscription that covers them all may be what you are looking for. The table above sets the plans of both side by side, with the price of each and how long the gallery stays online.
What to check before you decide
Count your guests and estimate how much they will send, videos included: storage fills faster with films than with photos. Decide how long the gallery should stay online after the day, and whether you would rather pay once or keep a subscription running. Decide whether you want to approve uploads before they appear, whether messages should be written or spoken, whether guests should react and comment, and whether the replies and the seating chart belong in the same place as the photos. Then try the free plan first. With EventAssets, the event page, the guest list and the guestbook are yours to set up before you pay anything.
